FREE Strategic Expertise
We identify high value Ai opportunities and design your automation roadmap for free.
FREE Design & Build
We design and build your automations absolutely FREE with ZERO RISK to you.
ZERO Upfront Cost
Only pay a small monthly fee for ongoing monitoring, support, and upgrades. No surprises, ever.
We understand the frustration of wanting to implement Ai into your business but not knowing where to start or fearing a big investment will go to waste.
With decades of commercial experience and a proven track record of scaling businesses through automation, we guide you to the opportunities that truly drive performance, without the headaches.
Passionate – Dedicated – Professional
Automations and Ai Agent Inspiration Wall
A small selection of Ai blueprints to showcase examples of what’s possible. Every automation is bespoke to your needs, these simply offer a glimpse of the kind of solutions we can create.
How It Works
We make it easy to get started, maximise results, and keep your business moving forward.
1. Book a Discovery Call
We’ll identify high-impact automations or build one you have in mind.
2. We Design, Build & Launch for FREE
We’ll map your top automation opportunities, design, and implement everything at no cost.
3. Just Pay Running Costs
Only pay a small ongoing fee for continuous monitoring, support, and upgrades. No upfront charges or hidden costs.
helping your business practically
A Simpler Way to Start with Ai
At Activ8Ai, we know you want to leverage Ai and automation to help your business grow. The problem is, it’s hard to know where to start and what will actually work. That can leave you feeling stuck, overwhelmed, or behind the curve.
We believe you shouldn’t have to become an expert or risk wasting time and money. We’ve spent decades working with SMEs to unlock efficiency, growth, and peace of mind through smart automation.
Here’s how it works: Book a discovery call, we will then design, build and implement your workflow and Ai automations, and enjoy ongoing support so you can focus on growth.
So stop guessing and start moving your business forward with clarity and confidence.
helping your business practically
What is Workflows as a Service (WAAS)?
Workflows as a Service (WAAS) is our fully managed automation model designed for busy business owners. Instead of charging big project fees and handing over complex tools you’re left to manage, we build and maintain your automations for you, end to end, on a simple monthly subscription.
You don’t need to be technical. You don’t need to manage software.
You just get working automations that save you time, every day.
Traditional
WAAS by Activ8ai
Passionate – Dedicated – Professional
Got an Automation in Mind?
Just explain what you want your automation to do and we will make it happen. Chat it through with us, send us a sketch, write us an email. Whatever is easiest for you we can work with to design and implement your automation idea, all as part of our all inclusive Ai automation service – or Workflows as a service.
Passionate – Dedicated – Professional
Meet Our Team of Experts
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Passionate – Dedicated – Professional
Endless Integrations. Seamless Automation.
We integrate and automate thousands of the world’s most popular apps across virtually every industry and use case. Whether you’re in sales, marketing, operations, finance, or customer service, we connect the tools you already use to create seamless, intelligent workflows. From CRMs and email platforms to scheduling tools, spreadsheets, databases, and AI systems, if it has an API, we can probably automate it.
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FAQs
Answers to common questions about how Activ8AI works, what’s included, and how we support your business.
- All
- Automation & Integrations
- Delivery & Support
- Getting Started
- Ownership
- Pricing
- Scaling & Flexibility
- Technical Know-How
- Use Cases
Absolutely. That’s what the quarterly swap-outs are for. You’ll never be stuck with something you don’t need.
Yes. We can build automations across virtually any department in your business, and more importantly, we can connect those departments together.
Whether it’s sales, marketing, operations, finance, HR, customer support, or admin, we specialise in creating workflows that move information between people, teams, and tools automatically. If it’s digital, we can probably automate it. And if it’s not, we can often help you digitise it first.
You don’t need isolated automations that live in silos. We help you create connected systems that work together, reduce duplication, and improve visibility across your entire business.
Book your free strategy call. We’ll map out automation ideas, and if you’re a fit, we’ll get your first workflow live within the month.
We typically deliver your first working automation within the first 30 days depending on complexity, often quicker.
No problem. We offer scalable plans as your needs grow. Just let us know and we’ll tailor a package. We can simply design and implement a new automation for you and add it to your monthly plan.
We can automate almost anything in your business that happens digitally. And if it’s not digital yet, we can often help you digitise it first so it can be automated.
The possibilities are nearly endless, but here are just a few examples of what we commonly build:
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Capturing leads from your website or ads and sending instant follow-ups
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Qualifying leads automatically based on form data or behaviour
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Sending reminders and notifications for meetings or tasks
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Creating and sending proposals or quotes in minutes
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Logging meeting notes, call summaries, or CRM updates automatically
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Assigning tasks to your team based on form submissions or sales activity
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Syncing data between tools like your CRM, calendar, spreadsheet, or inbox
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Automatically onboarding new clients with emails, docs, and scheduling
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Tagging and segmenting contacts based on their actions or needs
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Sending renewal reminders or check-ins for customer success
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Routing support requests to the right person without manual triage
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Notifying your team when deals are won, lost, or stuck
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Triggering follow-ups if a proposal hasn’t been signed
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Creating tasks when invoices are paid or missed
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Scanning documents or inputs to trigger downstream actions
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Generating reports or status updates based on live data
This is just a sample of what’s possible. If a task is repetitive, rule-based, or requires information to move from one place to another, there’s a good chance we can automate it — or digitise it first and then automate it. We’ll help you figure out the best starting points.
Yes. We tailor every automation to your audience, systems, and sales process, regardless of model.
All our automations are fully custom. We tailor each one to your specific needs, workflows, and tech stack, nothing is off-the-shelf. This means we build around your existing tools, challenges, and goals to make sure the solution genuinely delivers value. Our approach ensures you’re not forced to adapt to a template, but instead get automation that fits how you already work.
Every quarter, we review your current automations with you. If there’s a workflow you’re no longer using or one that’s not delivering enough value, we’ll replace it with a new one, designed, built, and launched just like the original. There’s no setup fee, no hidden cost, and no hassle. It’s all included in your plan, so your automation stack stays fresh, relevant, and aligned with your business as it evolves.
Yes. Maintenance, bug fixes, LLM upgrades, and minor workflow changes are all included in your plan.
No — we include and manage all required platforms and tools as part of your plan.
No, just like a SaaS platform, the automations we build are hosted and managed by us as part of your subscription. That means they remain on our infrastructure, and access ends if the subscription is cancelled.
However, if you do choose to leave and want to take your workflows with you, we can package and transfer them to your own environment for a one-time transfer fee. This includes documentation and guidance to help you maintain them independently.
Yes. Our solutions scale with you and work well across teams and workflows. Size doesn’t matter!
Just message us. We have a clear support channel and handle changes quickly and efficiently.
No. You’ll continue using the tools you already know, we just connect and optimise them behind the scenes.
No. Since we host, manage, and monitor all workflows as part of our service, they reside within our infrastructure and aren’t directly accessible. This ensures stability, security, and hassle-free performance. If you ever decide to leave and need access, we can offer a full transfer for a one-time fee.
You get free quarterly workflow swap-outs. If one automation becomes less relevant, we’ll replace it with a new one at no extra cost.
Not a problem. We can review your existing setup, optimise it, and build on it, or replace it entirely if needed.
Not at all. You don’t need to understand how APIs work, how to build logic flows, how to structure JSON payloads, or how to configure webhooks. You don’t need to learn n8n, Zapier, Make, or any other platform. You won’t have to worry about rate limits, authentication headers, token expiry, conditional branches, error handling, or LLM integration.
We handle all of it, strategy, build, testing, monitoring, and updates, so you get powerful automations without ever touching the tech.
We charge one flat monthly fee. No setup costs, no hidden usage fees, no surprise invoices. That fee includes everything: strategy, automation design and build, support, maintenance, updates, software and LLM usage, and quarterly workflow swap-outs.
The monthly price depends on the number and complexity of the automations you need. For some businesses, a single powerful workflow delivers huge value. Others may need two, three, or more automations running across different parts of their operations, like sales, onboarding, admin, or lead gen.
We’ll help you identify what’s most impactful during your free strategy call. From there, we tailor a plan around what’s right for your business, whether that’s starting small or scaling fast.
You always get clear pricing, full management, and a solution built to grow with you, without any technical stress or unexpected costs.
No. We’ll help you uncover high-impact automation opportunities during your free strategy session. We will understand what your business will benefit from most, prioritise, and then go away and do all the work.
Definitely. In fact, automations often have the biggest ROI for lean businesses looking to scale without hiring.
We proactively monitor workflows and fix issues fast, you don’t need to log into anything or troubleshoot yourself. We will usually know before you do.
No, we also offer traditional pricing models such as a one-off setup fee followed by pay-as-you-go options. This gives you flexibility to choose what suits your business best. However we find that the vast majority of our clients go for the WAAS model due to its flexibility, cost effectiveness and convenience.
Thousands — including CRMs, project management tools, email platforms, calendars, spreadsheets, and APIs. If it connects, we can automate it.
Yes. We’re comfortable with advanced logic, multiple tools, and full-funnel automations across business functions.
Workflows as a Service (WAAS) is a fully managed automation model designed to make Ai-powered workflows accessible, low-risk, and easy to implement, especially for small and medium-sized businesses.
Instead of charging you large upfront fees for consultancy, audits, or one-off projects (like most agencies do), we provide automation as an ongoing, all-inclusive service. That means we don’t just build your automations, we manage them, support them, and improve them over time.
Yes. We operate on a rolling monthly basis. You can cancel anytime with 30 days’ notice, no long-term contracts.
Our in-house automation experts design the overall workflows.
We’re industry-agnostic. Our clients span consulting, SaaS, real estate, education, coaching, wellness, and much more. The industry really doesn’t matter at all.
WAAS is built for SME owners and teams who want the benefits of automation without the technical complexity, upfront costs, or ongoing management.
